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    Document Summary
    - Report Published -

    Senate Document No. 15
    PUBLICATION YEAR 2016

    Document Title
    Sixth Annual Executive Summary Commemorative Commission to Honor the Contributions of the Women of Virginia

    Author
    Commemorative Commission to Honor the Contributions of the Women of Virginia

    Enabling Authority
    SJR 11 (Regular Session, 2010)

    Executive Summary
    The Commission to Honor the Achievements of Virginia Women, or its executive committee, met six times during 2016. At the June meeting, the Executive Committee was reconstituted and now consists of the following members: Susan Schaar, Dr. Sandra Treadway, Sen. Mary-Margaret Whipple, Jaqueline Cook Hedblom, and Secretary Rodrigues. The Executive Committee has the authority to approve contracts and report back to the full commission.

    The commission appointed an agent to act as a liaison between the commission and DGS, to consult on contracts that involve DGS, and to aid in other duties as assigned. The current agent is Holly Eve of DGS. The attorney general’s office provides legal advice. The commission has hired an additional fundraising coordinator to work in partnership with the executive director of the Virginia Capitol Foundation.

    A steering committee of prominent Virginians from all regions of the state is being formed to assist in publicizing the plans for the Monument and raising funds for its construction. Each of the former first ladies of Virginia has agreed to be part of the First Ladies Circle, endorsing the project.

    A number of activities were undertaken to publicize the project to the general public, including displays in public libraries, speaking engagements and articles, including an article written by Dr. Treadway in the Capitol Connections magazine. A meeting was held at Randolph-Macon with faculty of gender studies programs at Virginia colleges and universities.

    Creation and Charge of the Commission

    In 2010, the Virginia General Assembly established a commemorative Commission to honor the contributions of the women of Virginia with a monument on the grounds of Capitol Square. The charge of the Commission, as stated in the Joint Resolution was as follows: The Commission shall determine and recommend to the General Assembly an appropriate monument in Capitol Square to commemorate the contributions of the women of Virginia.
    The Commission shall seek private funding for the operation and support of the Commission and the erection of an appropriate monument. The costs of implementation of the Commission, its work, and the compensation and reimbursement of members shall be borne by the Commission from such private funds as it may acquire to cover the costs of its operation and work. All agencies of the Commonwealth shall provide assistance to the Commission, upon request.


    Members of the Commission

    As designated in the Joint Resolution, the commemorative Commission shall consist of a total of 19 members as follows: the Governor of Virginia who shall serve as Chairman thereof, the Chairwoman of the Senate Committee on Rules, one member of the Senate appointed by the Senate Committee on Rules, the Clerk of the Senate, the Speaker of the House of Delegates, one member of the House of Delegates at large appointed by the Speaker of the House of Delegates, the Clerk of the House of Delegates; eight non legislative citizen members of whom three members shall be appointed by the Governor, two of whom shall be appointed by the Senate Committee on Rules, and three of whom shall be appointed by the Speaker of the House of Delegates. The Secretary of Administration or his designee, the Librarian of Virginia or her designee, the Executive Director of the Capitol Square Preservation Council, and the Executive Director of the Virginia Capitol Foundation shall serve ex officio with nonvoting privileges.

    Following the gubernatorial and legislative appointments, the members of the Commission are: Governor Terence R. McAuliffe, Speaker of the House Bill Howell, Delegate Jimmie Massie, Clerk of the House G. Paul Nardo, Chair of Senate Rules Committee Ryan McDougle, Senator Jill Holtzman Vogel, Clerk of the Senate Susan Clarke Schaar, Secretary of Administration Nancy Rodrigues, Former Secretary of Administration Lisa M. Hicks-Thomas, the Librarian of Virginia Sandra Treadway, Colleen Dugan Messick, Executive Director, Virginia Capitol Foundation, gubernatorial appointees Krysta N. Jones, Jacqueline Cook Hedblom, and EJ Scott; Speaker of the House of Delegates appointees, Mary Abel-Smith, Kitty Claiborne, and Mary Margaret Whipple; and Senate Rules Committee appointee Lissy S. Bryan.

    Meetings and Significant Actions

    Women of Virginia Commemorative Commission Meeting Minutes: 3/28/2016

    Call to order at 10:33…there was no quorum for this meeting…Sen. Whipple: We should adjust commission rules to add some provision for either electric voting or sending paper around for signatures…hope to have a meeting in June, September and December…we need to give much more notice in the future to plan for meetings.

    Nominations for the Wall of Honor: 245 nominations so far…since we are a while away from actually having a glass wall to etch names, we should discuss extending the deadline/keeping nominations open-ended for now…take March 31 deadline off the website…also tweet/post on Facebook about nominations now being open

    Fundraising Report: Article in RTD about Maggie Walker student and her creation of the Women’s Commission Facebook page…as a result, letter to Editor in RTD, and checks that have come in (total of $2,288 from seven individuals…follow up with these bigger donors to see if they could give more and/or have reception to spread information to others…Warren Thompson offered restaurants to use for fundraising…S.Schaar: Sen. McDougle is involved with the Hanover County Rotary Club and could explore that as an avenue for donations…a few events hosted…information meeting during session…meeting with local DAR…KIWANIS Club meeting…Haven’t been so successful with bigger donations, so its important to press the concept of gifts being welcome of all sizes…Donation cards passed out…Sec. Rodrigues has been handing them out extensively….Dr. Treadway: annual Women in History event on Thursday; will hand cards out then…still pursuing groups to “adopt” women featured in monument (Sen. Whipple: We need to step up our game…VA Farmers Bureau has been helpful…More than half of the Capitol Foundation board members have prospects in mind for donations…Crowd sourcing: good to use at the end of the fundraising process to get a last surge of donations…issue raised by Attorney General’s Office: No easy way to donate on the website…A Lynch: easiest way to donate is to donate to Capitol Foundation and earmark donation for the Women’s Monument….Sec. Rodrigues: We need to have a meeting of the minds at the next commission meeting with the Monument Group…A. Lynch: Yes, we should focus on having every woman donate $1 for every woman in Virginia…S.Schaar is drafting a letter to family/friends to ask for support…need to regroup on “Friends of” project and follow through…maybe plan regional event for people who have already said they would be in that group…need to resurrect Capitol event…looking at the end of May…there will be a 20-19 commemoration…impact of Women Committee…Dr. Treadway, Sen. Whipple and Lisa Hicks-Thomas are all members…committee has agreed to make the women’s monument their legacy project for 2019…this means that by the summer, we need to have money in hand…important to follow all leads…do all the things you’ve thought of doing but haven’t…each member should send a friends/family letter asking for support…S.Schaar: Indian Commission has gotten $100,000 total from the state budget; we’ve gotten nothing…it may be time to talk to Joint Rules…S.Schaar: we should offer the city the chance to sponsor our Maggie Walker instead of theirs

    Contract Update: Negotiations continue…there is the option of an elaborate photo shoot done in New York, sculptor would be in charge…will give us/potential donors a better way to envision what the monument will look like.

    Delegate of Certain Authorities to the Executive Committee: As contracts come in, the entire commission would not have to convene to approve them…adopted procedure: all members of the commission are a part of the Executive Committee meetings, whether they are a part of the Committee or not…recorded votes…minutes will be posted…at the next full commission meeting, the Executive Committee will share what was discussed…next meeting: adopt this resolution…two vacancies on the Executive Committee: Sen. Whipple suggests the commission agrees to fill the seats with: Sec. Rodrigues and Krysta Jones

    Member Reports/Comments: Women’s History Month event at the Library of Virginia…Thursday, March 31, honoring eight women…information about the monument will be shared (including the website, how to donate, how to nominate)…Sec. Rodrigues wants to emphasize the need to meet with the Capitol Foundation and the Monument Group at the next meeting…Krysta Jones: wrote blog article that was well received…Dr. Treadway had an article in Capitol Connections.

    Adjournment: 11:26

    ___________________________________________________

    Women of Virginia Commemorative Committee Meeting Minutes: 6/27/2016

    Senator Mary Margaret Whipple, Vice-Chair of the Commission, called the meeting to order. After Senator Whipple welcomed everyone to the meeting, each member present introduced themselves. Julie Whitlock and Krysta Jones joined the meeting by teleconference. Once there was a quorum established, the commission moved on to administrative issues. After a motion made by Susan Schaar, the agenda was approved. There was a discussion about bylaws for Gubernatorial boards and commissions, and also for 501 (c3) organizations; it was determined that bylaws are not necessary for this particular commission. Senator McDougle then made a motion to dissolve all previous committees and subcommittees of this commission so that the Executive Committee could be reconstituted. The Executive Committee now consists of the following members: Susan Schaar, Dr. Sandra Treadway, Sen. Mary-Margaret Whipple, Jaqueline Cook Hedblom, and Secretary Rodrigues. The Executive Committee will be able to approve contracts and report back to the full commission. The commission then appointed Julie Whitlock as agent. Julie Whitlock, the legal/legislative director of DGS, is appointed to act as a liaison between the commission and DGS, to consult on contracts that involve DGS, and to aid in other duties as assigned. The attorney general’s office will also help with legal advice. The commission then proposed hiring a fundraiser; a motion was made by EJ Scott to hire Capitol Campaign Partners as an additional fundraising coordinator, which was followed by a discussion of their duties, with the final contract to be approved by the executive committee. The minutes were then approved after a motion by Susan Schaar.


    Next, the fundraising report was given by Janet Geldzahler, the Chair of the Virginia Capitol Foundation Board. The fundraising goal is $3.7 million for the Women’s Monument itself, and the total goal for the campaign is $10 million. The Commission was asked to approve the cost of invitations, postage, ABC license, and valet parking for the event held at the Capitol. Specifically, $2129.06 + 226 for invites, plus $40.18 for postage was moved, seconded and passed. The Virginia Capitol Foundation is working with several donors as well as with the Monument Group, and there are several prospects—see Alice Lynch and/or the Virginia Capitol Foundation in general for specific names. There have been several events which have already taken place and will take place in the near future, although there is still a need for members to host more events. In looking at donation patterns, donor money has primarily come from the Richmond area, and major companies have been approached to donate to the campaign as a whole—not for specific projects. WRIC did an extended piece for marketing/PR this spring, the Richmond Times Dispatch is doing a full page photo spread on the Monument Event from May 19th, and Dr. Treadway wrote an article featured in Capitol Connections. There are fundraising packets available, postcards for handing out, and materials for display.

    Senator Whipple then opened up the meeting to comments from members. Secretary Rodrigues introduced Jasmine Flowers, a Governor’s Fellow, who will be helping with the Women’s Monument this summer. Jasmine reported that she has been working on outreach for the project through different means—she made phone calls to women’s organizations in addition to working on the Facebook page to increase the number of likes, shares, and views. Krysta Jones mentioned the groups she has spoken to and events in her area. Senator Whipple reminded the commission that the 2019 commemorative committee will donate money to the monument with the hope of dedicating it during the 2019 commemoration; therefore, we hope to raise all funds by fall of 2017. An opportunity for members of the public to speak was given, but there was no public comment. The meeting adjourned at approximately 3:30 PM.
    ___________________________________________________

    Women of Virginia Commemorative Commission Executive Committee Minutes: 6/27/2016


    On Wednesday, July 20, 2016 at 10 AM the Executive Committee of the Commemorative Commission to Honor the Contributions of the Women of Virginia met. A roll call was taken by each member introducing themselves, and a quorum was established. The only member absent was Senator Mary Margaret Whipple, who listened in by phone. In addition to the members in attendance, Julie Whitlock from the Department of General Services and three representatives from the Office of the Attorney General were present.

    Secretary Rodrigues lead the meeting, first by giving a brief overview of the consulting agreement. After a few revisions suggested by members, a motion was made that the contract be accepted with those amendments and then was unanimously agreed to. The members also unanimously voted to give Secretary Rodrigues the responsibility of negotiating provisions in the contract as voted on.

    Julie Whitlock from the Department of General Services updated everyone on the status of the plaza construction portion of the project, using the schematic design booklet as a demonstration of various items. She pointed out the sidewalks and how they will fit into the design - what’s needed and what already exists. Along with Secretary Rodrigues, she reviewed a handout outlining the A/E scope of work. Ms. Whitlock explained that the appropriate people from DGS will get together and suggest a few A/E firms to work with that have been used in the past, and the Executive Committee gave Secretary Rodrigues the task of selecting and negotiating the contract with the chosen firm. Ms. Whitlock explained the process of selecting the firm and all that follows leading up to the actual construction of the plaza. Once the A/E firm is selected and in place, a full Commission meeting will be called. Secretary Rodrigues suggested a task force to come up with the quotes and timeline that would be featured on the plaza but Dr. Treadway replied that the Library of Virginia is handling that.

    Jazmine Flowers from Secretary Rodrigues’ office then gave a report on the outreach project that she has undertaken this summer. She has been focusing on Facebook and contacting as many women’s groups throughout Virginia as she can. She has added articles to increase the Monument’s Facebook page “likes” and has set up a conference call series in August for members of the Commission to speak with directors of Women’s/Gender studies departments in Virginia Universities and explain the Women’s Monument project. Instructions on how to join in on the call would be sent out to members in the coming week.

    There was no public comment, but Susan Schaar ended the meeting by saying a new Executive Director for the Virginia Capitol Foundation had been selected and that they would be finalizing that position soon. After a motion was made, the meeting adjourned at 11:30 AM.
    ___________________________________________________

    Women of Virginia Commemorative Commission Executive Committee Minutes: 7/20/2016

    On Wednesday, July 20, 2016 at 10 AM the Executive Committee of the Commemorative Commission to Honor the Contributions of the Women of Virginia met. A roll call was taken by each member introducing themselves, and a quorum was established. The only member absent was Senator Mary Margaret Whipple, who listened in by phone. In addition to the members in attendance, Julie Whitlock from the Department of General Services and three representatives from the Office of the Attorney General were present.

    Secretary Rodrigues lead the meeting, first by giving a brief overview of the consulting agreement. After a few revisions suggested by members, a motion was made that the contract be accepted with those amendments and then was unanimously agreed to. The members also unanimously voted to give Secretary Rodrigues the responsibility of negotiating provisions in the contract as voted on.

    Julie Whitlock from the Department of General Services updated everyone on the status of the plaza construction portion of the project, using the schematic design booklet as a demonstration of various items. She pointed out the sidewalks and how they will fit into the design - what’s needed and what already exists. Along with Secretary Rodrigues, she reviewed a handout outlining the A/E scope of work. Ms. Whitlock explained that the appropriate people from DGS will get together and suggest a few A/E firms to work with that have been used in the past, and the Executive Committee gave Secretary Rodrigues the task of selecting and negotiating the contract with the chosen firm. Ms. Whitlock explained the process of selecting the firm and all that follows leading up to the actual construction of the plaza. Once the A/E firm is selected and in place, a full Commission meeting will be called. Secretary Rodrigues suggested a task force to come up with the quotes and timeline that would be featured on the plaza but Dr. Treadway replied that the Library of Virginia is handling that.

    Jazmine Flowers from Secretary Rodrigues’ office then gave a report on the outreach project that she has undertaken this summer. She has been focusing on Facebook and contacting as many women’s groups throughout Virginia as she can. She has added articles to increase the Monument’s Facebook page “likes” and has set up a conference call series in August for members of the Commission to speak with directors of Women’s/Gender studies departments in Virginia Universities and explain the Women’s Monument project. Instructions on how to join in on the call would be sent out to members in the coming week.

    There was no public comment, but Susan Schaar ended the meeting by saying a new Executive Director for the Virginia Capitol Foundation had been selected and that they would be finalizing that position soon. After a motion was made, the meeting adjourned at 11:30 AM.
    ___________________________________________________

    Women of Virginia Commemorative Commission Executive Committee Minutes: 10/05/2016

    Fundraising Update: Colleen Messick: Have met with everyone individually and reviewed lists of prospects…reengaging prospects according to how each board member would like to approach them (sending letters, scheduling appointments)…Updated website: Capitol campaign/Women’s Monument project is featured prominently on website-forms for donations customized for specific projects-would like feedback…working with Sec. Rodrigues’ office to build awareness…Coordinating with Jonas Courey, reviewing prospect list…Happy to share donor lists individually…Jonas Courey: Working with Sen. Whipple on steering committee prospect list…Steering committee to spread awareness throughout the Commonwealth…several events in the works to infiltrate various regions-Following up is critical.

    Steering Committee: Discussion of list…Sec. Rodrigues: Need some more diversity to this list…more Southwest Virginia names…lobbyist discussion: Lobbyist Steering Committee?

    Discussion of Steering Committee Tasks: Asking to host events…Donor List: Per Sen. Whipple, please review on your own time…VCF has separate own list…Before reaching out, please contact Jonas or Colleen…Members of General Assembly need to be solicited…Susan to do letter to former members.

    Commission Activities…Sec Rodrigues: Randolph Macon event largely successful in increasing awareness…Spoke to Asian/Latino Governor’s Advisory Groups…Still focusing on pushing network of Women/Gender Studies groups…community colleges/universities…Sen. Whipple: Display in library in Fairfax Regional…ask Dr. Treadway to call Richmond Public Library for opportunity to display

    Contracting…Sec. Rodrigues: In process of negotiations.

    Member Reports: None

    Meeting adjourned.
    ___________________________________________________

    Women of Virginia Commemorative Committee Meeting Minutes: 11/16/2016

    Report on nominations for Wall of Honor…request for: nominations for Wall of Honor in alphabetical order…ensure the master list includes names provided for the original statue…add the following names: Lettie P. Whitehead Evans (Kitty Claiborne) and Irene A. Morgan (EJ Scott)

    Jonas Courey, Consultant to the Women’s Commission, gave an update to the status of the steering committee: Sen. Whipple: recommended Dr. Karen Shultz, Faculty at Shenandoah University be added to the steering committee

    Colleen Messick, Executive Director of the Virginia Capitol Foundation discussed money raised to date…455,000 with 425,000 on hand of the 3.7 million needed to complete the project…legacy project…fundraising: discussed a soft rollout from December-March followed by full rollout dubbed “March to Mothers’ Day”.

    Dinner reception with similar with no specific money amounts…committee members to provide names to Mr. Courey as potential attendees.

    Mobile model of the monument was considered…something that can be transported to fundraising events…cost to create was a concern.

    Discussed timeframe to completion: remaining time to raise money: by end of 2017…18 months to finish monument…middle of 2019 before Commemorative

    Adoption of Resolution #1 nominating Holly Eve as liaison between DGS and Commission.

    Adjourn
    ___________________________________________________

    Women of Virginia Commemorative Commission Executive Committee Notes: 11/16/2016

    Discussed contractual obligations to complete plaza design and construction…pros and cons of Option A or Option B…purchasing intellectual property (IP) outright and whether or not to retain Mr. John Crank as a consultant…having construction materials donated to save costs…hiring a construction manager advisor as a liaison between commission and A/E company…one proposal is available: Gilbane coming soon, Sam Daniel and at least one other….followed by interviews with prospective companies at next Executive Committee meeting…licensing vs. ownership…meet with Mr. Crank and Studio EIS prior to next meeting with legal counsel present…next Executive Committee meeting November 29 at 2PM.

    Executive Committee went into closed session per: Section 2.2-3711(A)(7) of the Code of Virginia:

    Consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body; and consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. For the purposes of this subdivision, "probable litigation" means litigation that has been specifically threatened or on which the public body or its legal counsel has a reasonable basis to believe will be commenced by or against a known party. Nothing in this subdivision shall be construed to permit the closure of a meeting merely because an attorney representing the public body is in attendance or is consulted on a matter.

    Upon return to open meeting, motion made to certify that committee only discussed what was announced prior to closed meeting.

    Meeting adjourned.
    ___________________________________________________

    Women of Virginia Commemorative Commission Executive Committee Notes: 11/29/2016


    On Tuesday, November 29, 2016 at 2 PM the Executive Committee of the Commemorative Commission to Honor the Contributions of the Women of Virginia met. Senator Whipple called the meeting to order. In addition to Senator Whipple, Secretary Rodrigues and Dr. Sandra Treadway were in attendance.

    Secretary Rodrigues moved that the Executive Committee convene in closed session to discuss matters pursuant to Section 2.2-3711 of the Code of Virginia pertaining to discussion with counsel regarding legal ramifications of various relationships with current designers Section 2.2-3711 (A)(7) of the Code of Virginia.

    Dr. Treadway seconded the motion. Senator Whipple called for a vote to approve the motion. The motion was approved 3-0 with Dr. Treadway, Secretary Rodrigues and Senator Whipple voting in favor. Susan Schaar and Jacqueline Hedblom were not yet in attendance.

    Closed Meeting

    Open Meeting

    Secretary Rodrigues moved that the Executive Committee reconvene an open meeting, and certify that only those matters permitted under Section 2.2-3711 of the Code of Virginia pertaining to discussion with counsel regarding legal ramifications of various relationships with current designers were discussed by the Executive Committee in executive session. Dr. Treadway seconded the motion. Senator Whipple called for a vote to approve the motion. The motion was approved 4-0 with Dr. Treadway, Secretary Rodrigues, Ms. Hedblom and Senator Whipple voting in favor. Ms. Schaar was not yet in attendance.

    Secretary Rodrigues called Charles Bennett, Director of Project Management, CBRE Richmond, on the speaker phone. Secretary Rodrigues informed Bennett that the Executive Committee was looking to engage with a project manager. Bennett responded that he is interested in taking on that role. Bennett discussed what that role would entail, including organizing efforts with vendors, leading meetings, identifying hurdles and building plans to address them. Bennett stated he would serve the Executive Committee as an advocate. Bennett discussed that his services would include evaluating the two project proposals currently before the Executive Committee. Upon request, Bennett stated his services would be at the hourly professional services rate which is still being honored from other work with the Commonwealth. At this point, the Executive Committee ended the phone call with Bennett.

    At this time the Executive Committee considered two proposals for the plaza contracts. The first proposal was presented by the Gilbane Building Company in Richmond. The second proposal was presented by Daniels & Company, Inc. of Richmond.

    Secretary Rodrigues suggested the Executive Committee get the two proposals to Bennett for consultation.

    Secretary Rodrigues moved that the Executive Committee again convene in closed session to discuss matters pursuant to Section 2.2-3711 of the Code of Virginia pertaining to discussion with counsel regarding legal ramifications of various relationships with current designers Section 2.2-3711 (A)(7) of the Code of Virginia.

    Dr. Treadway seconded the motion. Senator Whipple called for a vote to approve the motion. The motion was approved 5-0 with Dr. Treadway, Secretary Rodrigues, Ms. Hedblom, Ms. Schaar and Senator Whipple voting in favor.

    Closed Meeting

    Open Meeting

    Secretary Rodrigues moved that the Executive Committee reconvene an open meeting, and certify that only those matters permitted under Section 2.2-3711 of the Code of Virginia pertaining to discussion with counsel regarding legal ramifications of various relationships with current designers were discussed by the Executive Committee in executive session. Dr. Treadway seconded the motion. Senator Whipple called for a vote to approve the motion. The motion was approved 4-0 with Secretary Rodrigues, Ms. Hedblom, Ms. Schaar and Senator Whipple voting in favor. Dr. Treadway had left the meeting.

    Senator Whipple moved that authority be given to Secretary Rodrigues to sign off on proposals. Ms. Schaar seconded the motion. The motion was adopted 4-0 with Dr. Treadway not in attendance.

    The Executive Committee discussed when they might meet again to decide which proposal to accept.

    Secretary Rodrigues moved the Executive Committee adjourn. Senator Whipple seconded the motion. The Executive Committee voted 4-0, with Dr. Treadway absent and adjourned the meeting.
    ___________________________________________________

    Women of Virginia Commemorative Commission Executive Committee Notes: 12/14/2016

    On December 14, 2016 at 10 AM the Executive Committee of the Commemorative Commission to Honor the Contributions of the Women of Virginia met. Senator Whipple called the meeting to order. In addition to Senator Whipple, Secretary Rodrigues and Susan Schaar were in attendance.

    Charles Bennett, Director of Project Management for CBRE | Richmond and also Project Manager for the Commission spoke to the Committee and discussed the two proposals for the plaza design. Mr. Bennett said he will submit a formal written report at a future date.

    Secretary Rodrigues moved that the Committee combine resources with the Virginia Indian Commemorative Commission when Division of General Services takes soil samples from the site. Susan Schaar seconded the motion. The Committee voted 3-0 to approve the motion.

    Mr. Bennett continued his remarks on the two project proposals. Mr. Bennett recommended the Committee not vote on the proposals today and instead request further information on one of the proposals.

    Secretary Rodrigues asked Mr. Bennett to follow up with the proposals and suggested the Committee meet again on January 4, 2017 to further discuss the proposals.

    Secretary Rodrigues moved that the Executive Committee convene in closed session to discuss matters pursuant to Section 2.2-3711 of the Code of Virginia pertaining to discussion with counsel regarding various relationships with current designers and procurement of intellectual property Section 2.2-3711 (A)(7) of the Code of Virginia.

    Ms. Schaar seconded the motion. Senator Whipple called for a vote to approve the motion. The motion was approved 3-0.

    Closed Meeting

    Open Meeting

    Secretary Rodrigues moved to close the executive session and reconvene in an open meeting. Ms. Schaar seconded the motion. Senator Whipple called for a vote to approve the motion. The motion was approved 3-0.

    Senator Rodrigues moved to certify that only those matters permitted under Section 2.2-3711 of the Code of Virginia pertaining to discussion with counsel regarding various relationships with current designers and procurement of intellectual property were discussed by the Executive Committee in executive session. Ms. Schaar seconded the motion. Senator Whipple called for a vote to approve the motion. The motion was approved 3-0.

    The Committee adjourned.