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    Document Summary
    - Report Published -

    Report Document No. 20
    PUBLICATION YEAR 2016

    Document Title
    Annual Executive Summary of the Board of Visitors of Radford University pursuant to 23-2.05 of the Code of Virginia

    Author
    Radford University

    Enabling Authority
    23-2.05

    Executive Summary
    Annual Executive Summary of the interim activity and work of the Board of Visitors during 2015 in accordance 23-2.05. Questions regarding the Executive Summary can be addressed to Michele N. Schumacher, JD, Secretary to the Board of Visitors at mschumacher2@radford.edu or via phone at 540-831-5434.

    I. Members of the Board of Visitors of Radford University

    Current members and their term expiration dates:

    Mr. Anthony R. Bedell, Rector (Term expires: June 30, 2016)
    Ms. Mary Waugh Campbell (Term expires: June 30, 2016)
    Dr. Kevin R. Dye (Term expires: June 30, 2016)
    Ms. Ruby W. Rogers (Term expires: June 30, 2016)
    Ms. Georgia Anne Snyder-Falkinham (Term expires: June 30, 2016)
    Ms. Callie M. Dalton (Term expires: June 30, 2017)
    Ms. Alethea “A.J.” Robinson (Term expires: June 30, 2017)
    Mr. Christopher Wade, Vice Rector (Term expires: June 30, 2017, filled unexpired term of Michael S. Hurt, whose term was to expire June 30, 2017)
    Krisha Chachra (Term expires: June 30, 2018, filled unexpired term of Dr.Andrew B. Fogarty, whose term was to expire June 30, 2018)
    Dr. Susan Whealler Johnston (Term expires: June 30, 2018)
    Mr. Steve A. Robinson (Term expires: June 30, 2018)
    Dr. Javaid Siddiqi (Term expires: June 30, 2018)
    Ms. Mary Ann Hovis (Term Expires: June 30, 2019)
    Mr. Mark S. Lawrence (Term Expires: June 30, 2019)
    Mr. Randolph “Randy” J. Marcus (Term expires: June 30, 2019)

    II. Actions taken in compliance with 23-2.01. Public access to information.

    The goal of the Board of Visitors of Radford University is to operate in a transparent manner as contemplated in section 23-2.01 as evidenced by the following:


    1) Held Quarterly Board Meetings on the following dates all of which were open to the public, notice was provided pursuant to 2.2-3707 of the Code of Virginia, and the agendas and minutes were published pursuant to state law: February 3, 2015; May 8, 2015; September 17 & 18, 2015; November 12 & 13, 2015.

    Any business that was conducted in a closed session was done pursuant to the Virginia Freedom of Information Act (Section 2.2-3700 et seq.). Minutes of the meetings can be found at http://www.radford.edu/content/bov/home/meetings/minutes.html.

    In addition, an attorney from the Attorney General’s Office attended each meeting, and on some occasions two attorneys were in attendance.

    2) Held a Board Retreat on July 9-10, 2015, which was open to the public, notice was provided pursuant to 2.2-3707 of the Code of Virginia, and whose agenda and minutes were published pursuant to state law.

    Any business that was conducted in a closed session was done pursuant to the Virginia Freedom of Information Act (Section 2.2-3700 et seq.). Minutes of the meetings can be found at http://www.radford.edu/content/bov/home/meetings/minutes.html.

    In addition, an attorney from the Attorney General’s Office attended this Board Retreat.

    3) Held Quarterly Committee Meetings of the following committees on the dates set forth:

    Academic Affairs Committee meetings held: February 2, 2015; May 7, 2015; September 17, 2015; November 12, 2015

    Advancement/Alumni Relations & Communications/Marketing Committee meetings held: February 3, 2015; May 7, 2015; September 17, 2015; November 12, 2015

    Business Affairs & Audit Committee meetings held: February 2, 2015; May 7, 2015; September 17, 2015; November 12, 2015

    Governance, Administration & Athletics Committee meetings held: February 2, 2015; May 7, 2015; September 17, 2015; November 12, 2015

    Student Affairs Committee meetings held: May 7, 2015; September 17, 2015; November 12, 2015

    Executive Committee meetings held: May 7, 2015; July 9, 2015; September 18, 2015; November 13, 2015

    Any business that was conducted in a closed session was done pursuant to the Virginia Freedom of Information Act (Section 2.2-3700 et seq.). Minutes of the meetings can be found at http://www.radford.edu/content/bov/home/meetings/minutes.html.

    In addition, an attorney from the Attorney General’s Office attended each meeting, and on some occasions two attorneys were in attendance.

    4) Held special Board of Visitors Meetings on February 28, 2015; March 28, 2015

    Any business that was conducted in a closed session was done pursuant to the Virginia Freedom of Information Act (Section 2.2-3700 et seq.). Minutes of the meetings can be found at http://www.radford.edu/content/bov/home/meetings/minutes.html.

    In addition, an attorney from the Attorney General’s Office attended each meeting.

    5) Held a meeting of the Search Firm Subcommittee on April 21, 2015;

    6) Held a meeting of the Search Firm Committee on April 28, 2015;

    All of the meetings listed in items 1-6 above were open to the public, notice of the meetings were provided pursuant to 2.2-3707 of the Code of Virginia, the agendas and minutes of all meetings were published pursuant to state law. Any business that was conducted in a closed session was done pursuant to the Virginia Freedom of Information Act (Section 2.2-3700 et seq.). Minutes of the meetings can be found on Radford University’s website at http://www.radford.edu/content/bov/home/meetings/minutes.html.

    In addition, an attorney from the Attorney General’s Office attended each meeting, and on some occasions two attorneys were in attendance.

    III. Actions taken in compliance with 23-2.02. Boards of Visitors; Bylaws.

    Pursuant to 23-2.02 of the Code of Virginia the Bylaws of the Radford University Board of Visitors include all the required provisions of this section, and sections 23-2.03, 23-2.04, and 23-2.05. The Bylaws are posted on Radford University’s website at http://www.radford.edu/content/bov/home/by-laws.html.

    IV. Actions taken in compliance with 23-2.03. Boards of Visitors; Annual meeting with the president of the institution

    Pursuant to 23-2.03 and in accordance with the Bylaws of the Board of Visitors of Radford University, the Board does meet annually with the President concerning her review. This was last done at the Board Retreat and the September 17-18, 2015 Board and Committee Meetings.

    V. Actions taken in compliance with 23-2.04. Boards of Visitors; Executive Committee

    Pursuant to 23-2.04 of the Code of Virginia the Bylaws of the Radford University Board of Visitors include the duties that the Executive Committee must perform pursuant to this section. In addition, the Board has always conducted periodic reviews of its Bylaws and has made amendments as were required by that review, the latest being the review conducted during 2015 which culminated in the amendments adopted on September 18, 2015 and November 13, 2015. The Bylaws of the Radford University’s Board of Visitors can be found on Radford University’s website at http://www.radford.edu/content/bov/home/by-laws.html.

    The Board in 2007 had adopted a Code of Ethics for all members of the University Community, and the Board has always abided by this Code of Ethics. In addition, the Bylaws were amended on July 18, 2013, to specifically state that the Code of Ethics is equally applicable to the Board members as well as other members of the university community. (See Article I, Section 6, paragraph A, subparagraph 1.e of the Bylaws of the Radford University’s Board of Visitors.) The Code of Ethics can be found on Radford University’s website at http://www.radford.edu/content/radfordcore/home/about/code-of-ethics.html and the Bylaws of the Radford University’s Board of Visitors can be found on Radford University’s website at http://www.radford.edu/content/bov/home.html.

    The Board receives periodic training on the Virginia Freedom of Information Act, the latest being at the Board Retreat in July 9-10, 2015, and again at the new board member orientation held at Radford University on September 16, 2015 -and each member of the Board of Visitors takes the Virginia Conflict of Interest Training every two years.

    In addition, on September 16, 2015 Radford University conducted a one day orientation session for new members to the Board of Visitors prior to the September Board meeting (the first Board meeting of the fiscal year). The following items were discussed at each orientation session:

    1. Board Authority & Responsibility under the Virginia Code including the VA Freedom of Information Act, Virginia Conflict of Interest Act – training provided by the Office of the Attorney General.

    2. The RU Board Manual which includes:

    • RU Enabling Statute
    • RU Organizational Chart
    • RU Administration
    • RU Fact Book
    • RU 7-17 Strategic Plan
    •Campus Master Plan
    • RU Six-Year Plan
    * RU Six-Year Capital Outlay Plan
    • RU Weapons Regulation
    • RU Parking map
    • President’s Contract
    • RU Board of Visitors Bylaws
    • RU BOV Standing Committees
    • RU Code of Conduct
    • RU Statement on Governance
    • Legislation affecting Boards of Visitors
    • General Information on per diem/lodging/travel reimbursements. In addition the manual also contains the following reference materials:
    * The Q&A entitled “What Every Board Member Has to Know about FOIA”
    * A copy of the Virginia Freedom of Information Act
    * Information on the State Council of Higher Education for Virginia (SCHEV)
    * Acronyms used in Higher Education.

    3. Overview of Internal Audit

    4. Overview of the Advancement Function

    5. Board Giving

    6. Alumni Relations

    7. Overview of the Radford University Foundation

    8. Tour of Campus

    The University also conducted on September 17, 2015 a Higher Education Finance 101 for all Board of Visitors Members.

    In addition, the following new members appointed to the Radford University Board of Visitors since June 30, 2015, attended the mandatory orientation training program presented by the State Council of Higher Education for Virginia (SCHEV) in October 2015: Ms. Mary Ann Hovis and Mr. Mark Lawrence.

    Radford University and the members of its Board of Visitors are members of the Association of Governing Boards for Universities and Colleges (AGB), and have access to all AGB materials including the AGB website, webinars and other AGB programs. In addition, Mr. Michael Wray, Rector from 9/2014 – 6/30/2015 attended the annual AGB conference in April 2015.