- Report Published -
|Findings and Recommendations of the State Property Data Maintenance Work Group per Item 252.C, Chapter 2, 2014 Special Session I Virginia Acts of Assembly - October 1, 2014|
|Secretary of Finance; Secretary of Administration|
|Appropriation Act - Item 252 C.3. (Special Session I, 2014)|
|Item number 252.C, of the Virginia Acts of Assembly – Chapter 2, approved June 23, 2014, requires the Secretary of Finance and the Secretary of Administration to convene a work group to consist of representatives from the Department of Accounts (DOA), the Department of General Services (DGS), and the Department of the Treasury (Treasury) to evaluate options for improving the efficiency and accuracy of the Commonwealth’s current methods of collecting and maintaining state property data.|
"C.1. The Secretary of Finance and the Secretary of Administration shall convene a work group to consist of representatives from the Department of Accounts, the Department of General Services, and the Department of the Treasury to evaluate options for improving the efficiency and accuracy of the Commonwealth’s current method of collecting and maintaining state property data. The evaluation shall include, but not be limited to, options for consolidating state property management information systems in production at the Department of Accounts, Department of General Services, and the Department of Treasury into a centralized information system solution, designating the appropriate agency to maintain and administer a centralized state property information system, identifying the costs associated with the implementation of a selected system solution, and identifying costs to administer and maintain the system as well as any savings that may be realized by each agency currently maintaining a legacy application. In conducting this evaluation, the Chief Information Officer of the Commonwealth shall determine if the proposed solution is an enterprise project as defined in § 2.2-2006, Code of Virginia.
2. The Department of the Treasury may use up to $30,000 the first year from the State Insurance Reserve Trust Fund for third party costs associated with paragraph C.1.
3. The work-group shall report its findings and recommendations to the Director, Department of Planning and Budget, the Governor, and the Chairmen of the House Appropriations and Senate Finance Committees no later than October 1, 2014."
Representatives from the Department of Planning and Budget (DPB), Treasury, DOA and DGS met on July 15, 2014, to discuss options for consolidating individual agency maintained and operated state property information management systems. The following information is a result of discussion between the aforementioned agencies, and provides a collaborative recommendation on a path forward.